SHOPIFY & SHOPIFY PLUS SPECIALISTS
Shopify accounting isn’t just connecting your store to QuickBooks and calling it done. Payment processors, chargebacks, multi-currency, gift cards, Shopify Payments reconciliation are all complex. We handle all of it, so you can see your real margins and make better decisions.
TRUSTED BY BRANDS ON Amazon Shopify Walmart TikTok Shop WooCommerce Faire Meta BigCommerce eBay Etsy
THE PROBLEM
Shopify accounting is not a one-click solution
Shopify makes selling easy. The accounting side isn’t so simple. Here’s what often gets missed, and why getting them right matters for your margins.
Multiple payment processors make reconciliation a mess.
Shopify Payments, PayPal, Stripe, Afterpay, and Klarna all handle timing, fees and reporting differently. Without clean reconciliations, it becomes difficult to trust your numbers.
Gift cards are recorded as revenue when sold.
Gift cards are liabilities until they’re redeemed, not revenue. When they land on the P&L at sale, revenue gets inflated and the tax picture gets complicated down the line.
Multi-currency sales aren’t being converted correctly.
If you sell in multiple currencies, the gap between exchange rates at transaction time and at settlement creates real gains and losses. Without tracking, your reported revenue will be off.
Returns and chargebacks aren’t being accounted for properly.
High-return categories need clean return accounting, and chargebacks come with their own fees to track. Without that, net revenue and cash flow stop matching, and month-end reconciliation gets painful.
Sales tax is recorded as revenue, not a liability.
Sales tax collected at checkout belongs to the state, not your business. As you grow into new states, tracking and filings get more complicated, and mistakes can lead to notices and penalties.
I’m scaling fast and my books can’t keep up.
The bookkeeping system that worked at $500K starts to strain at $2M. At $5M, those gaps start costing real money. We build accounting systems that scale with your business.
WHAT WE DO
Shopify accounting that actually keeps up with you
Built for the reality of Shopify selling, from payouts and returns to inventory, fees, and sales tax.
Ecommerce accounting software setup
We structure your Shopify accounting correctly from day one, so payouts, refunds, fees, gift cards, and chargebacks all flow into clean, reliable financials.
- Separate reconciliation for every payment processor
- Gift cards recorded correctly
- Multi-currency sales tracked properly
- Refunds and chargebacks mapped cleanly
Monthly close & financial reporting
You should not have to wait until tax season to understand your business. We deliver clean monthly financials that help you make decisions with confidence.
- Accurate monthly P&L and balance sheet
- Timely month-end close process
- AP & AR support available
- Financials built for decision-making
Inventory & COGS for Shopify DTC
Your inventory impacts profitability, cash flow, purchasing, and decision-making. We help you build accurate inventory and COGS processes that support reliable financials and better visibility.
- Reasonable, decision ready monthly COGS
- A consistent COGS methodology for reliable margins
- Workable method matched to your current operations
- Foundation you can build on as inventory matures
Sales tax for Shopify sellers
Shopify may collect tax, but compliance is still your responsibility. We help you stay ahead of nexus, filings, and multi-state requirements before they turn into penalties.
- Nexus tracking across states
- Filing support in required states
- Shopify + Avalara support
- Help with past exposure, if needed
THE DIFFERENCE
Generalist accountant vs. Shopify specialist
Shopify creates accounting challenges that most traditional bookkeeping systems were not designed to handle.
Capability
Generalist Accountant
Shopify Specialist
Shopify deposit recorded as revenue
Yes - standard practice
Gross revenue correctly mapped
Gift cards treated as liablities
Recorded as revenue
Deferred revenue tracked
Each payment processor reconciled
Lumped together
Each processor separated
Multi-currency handling
Usually ignored
Exchange rates tracked
Channel separation
Mixed together
Class tracking in QBO
Scales as you grow
Breaks at $2M+
Built for $20M+
HOW IT WORKS
What it looks like to partner with LedgerGurus
Most setups take one to two weeks. Here’s exactly what to expect after you apply.
Application
Fill out the form above and schedule a discovery call right away.
Discovery Call
If we’re a good fit, we’ll dig into your books to understand your needs and challenges.
Proposal
You get a tailored scope and pricing. No cookie-cutter packages.
Onboarding
We configure QBO, map your channels, and connect your accounts.
Ongoing Partner
Monthly close, reporting and a team that knows your business cold.
WHAT SHOPIFY SELLERS SAY
Trusted by growing 7- & 8-figure ecommerce brands
Growing Shopify businesses need more than basic bookkeeping. We help established ecommerce brands gain clearer financials, stronger visibility, and more confidence in their numbers.
”There are not enough words to describe how valuable LedgerGuru's has been for our business over the years. The level of support and dedication to their customers goes far beyond the average bookkeeping service. Their monthly webinars are extremely informative, as they share updates about their own ecommerce brand and provide useful insight into the latest ecommerce news. Everyone from our amazing accounting manager, client success manager, and senior management has been instrumental in the success of our company. They truly care about their customers.
For those running an ecommerce business, you can certainly understand the complexity and challenges we face. This is why it is critical to have a bookkeeper that fully understands ecommerce and all its moving parts.
For the few negative reviews complaining about pricing. yes, it is an expensive service. However, you get what you pay for. It would be impossible to find and hire a local bookkeeper for less these days, that has as much knowledge and experience. While there are plenty of other accounting firms that offer bookkeeping services, there is only one guru, and that is LedgerGurus. These guys do not just talk the talk; they truly walk the walk!
Mark SolomonJust Bolt-On Performance Parts
”All of my experiences involving LedgerGurus (LG) have been impressive. The team is thorough, detail-oriented, attentive, responsive, and communicative. When there is an issue, LG works with a sense of urgency until it is resolved. Customer service has been great and we trust LG as a business partner. The team is great to work with and exceeds expectations.
Lynda FrenchDorai Home
”I have only positive things to share about LedgerGurus and that is why I would recommend their accounting services to anyone!
I really appreciate that our accounting manager is always on top of responding in a timely manner to all of our emails and she is willing to work with us on our future goals and plans. She is great! I have only positive things to share about LedgerGurus and that is why I would recommend their accounting services to anyone!
Caleb VaduvaSpicy Products
FIX YOUR SHOPIFY BOOKS FOR GOOD
Find out what your Shopify accounting is actually missing
See what’s really happening in your business.
No obligation. No sales pitch. Just clarity.