When it comes to sales tax laws, New York doesn’t mess around. In fact, the state of New York was one of the first states with online sales tax laws requiring out-of-state sellers to remit sales tax to New York. Although this law was in place for decades, Supreme Court rulings prior to the South Dakota v. Wayfair Inc. decision, made this law unenforceable. So, when the Supreme Court ruled in favor of South Dakota in June of 2018, New York was ready to start slamming gavels on out-of-state sellers.
Does Your Ecommerce Business Need to Collect and Remit Online Sales Tax in New York?
If you are an ecommerce business without a physical presence in the state of New York, you will need to start collecting and remitting sales tax if your sales and delivery of tangible personal property in New York meet the following economic thresholds:
- $500K in gross receipts in the prior four sales tax quarters AND
- More than 100 sales transactions in the prior four sales tax quarters
If you meet both requirements, you are legally required to be paying sales tax on all sales during the applicable periods when you meet these criteria. “Gross receipts” means your amount of sales in New York regardless of whether your sales are taxable or exempt. It also means the amount of sales before applying discounts or promotional codes. Finally, remember to consider sales on all sales channels, including your own website and third-party marketplaces, such as Amazon.
The sales tax quarters you should be assessing are the following (but remember to only consider the prior four for the period you are looking at):
|New York Sales Tax Quarters|
|Q1: March 1 – May 31|
|Q2: June 1 – August 31|
|Q3: September 1 – November 30|
|Q4: December 1 – February 28/29|
(Worried about economic thresholds in other states? Click here for each state’s economic nexus laws)
If you are still reading, you’ve probably determined that you may need to start collecting and remitting sales tax for your online sales in New York. We see many people rush to their online sales channels and update the settings to collect sales tax in New York. Stop! Collecting sales tax from customers before registering is actually illegal. The first step you need to take is registering for a sales tax permit in the state of New York. You can start the process here.
New York assigns you a filing frequency based on the amount of taxable sales (not gross receipts as described above), or the amount of tax due. This will be monthly, quarterly, or annually depending on your business. Generally, the due date for filing is on the 20th of the month following the reporting period, unless weekends or holidays push that date back.
Collecting Online Sales Tax in New York
Once you have registered for a sales tax permit in New York, you can start collecting sales tax from customers.
New York Sales Tax Rates
Sales tax rates vary depending on the city and county where your sale is delivered. The rate will range from 4% – 8.875%. On Amazon, Shopify, and other sales channels, you can update the settings to collect sales tax in New York. These sales channels are pretty accurate in applying the correct rate depending on the location of where your product is delivered. If you are using a sales tax application such as TaxJar or Avalara that is connecting to your sales channel, you can also update the settings through those apps. (Click here for a comparison of sales tax software solutions).
Taxability of Products
A few tangible products are tax exempt in New York. Although you will need to consider the sales of this products when assessing the economic thresholds mentioned at the beginning of this article, you may not need to collect and remit sales tax on these products. The following tax-exempt products are what we see affect ecommerce businesses the most:
- Groceries and food items, including dietary and health supplements (learn more)
- Certain clothing and footwear with a price tag of less than $110 per item (learn more)
For any products that are tax exempt, update your sales channels so you don’t collect sale tax on these products. If you have any questions as to whether your product is taxable, you can view New York’s Quick Reference Guide for Taxable and Exempt Property and Services.
Third-Party Marketplace Sales
If you are selling on a marketplace, such as Amazon, you may NOT need to collect and remit sales tax for only the sales on that marketplace. New York requires marketplaces to collect and remit sales tax for its sellers if the marketplace meets the thresholds mentioned at the beginning of this article (Amazon obviously meets these thresholds). Don’t collect sales tax for any marketplace that is collecting and remitting sales tax for its sellers.
Filing Sales Tax in New York
After registering and collecting sales tax, you will need to file and pay those collected funds. You can file online at the New York Department of Taxation and Finance. Whether or not you are using a sales tax tool such as TaxJar or Avalara, you will want to double check the calculation of how much sales tax you owe.
Also be aware that New York has incentives for filing on time. A penalty of $50 plus interest exists for late filings. Plus, you can actually receive a discount of 5%, up to $200 per quarter, for filing on time!
By following the guidelines for New York online sales tax in this blog, you will be well on your way to avoiding the heavy New York gavel! If you need help in registering, collecting, filing, and paying your sales tax, don’t hesitate to contact us with questions or needs.